Clerk To Town Justice (Full Time)

Town Court

The Amherst Town Court is looking to fill the position of Clerk to the Town Justices. The Court seeks a dynamic self-starter who will be able to work with Town Town Justices. Strong writing skills a plus.

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Description of Duties

• Assigns work, schedules completion dates, trains and supervises subordinate staff;

• Develops work standards and spot checks for compliance with instructions and procedures;

• Responds to inquiries from other courts, government agencies, and attorneys concerning court procedures;

• Prepares court calendar and schedules cases;

• Annotates court calendars;

• Prepares orders, forms and statistical reports;

• Composes letters and responses to written inquiries for signature of judge;

• Takes jurors attendance, polls jurors, swears jurors and witnesses, and retains custody of exhibits;

• Records receipt of fees, fines, and bail money, checks figures, balances cash books, deposits receipts, maintains bank account, reconciles bank statements, and prepares accounting reports:

• Maintains records of expenditures and posts expenditures by account codes;

• Reconciles expenditures with expenditure reports and encumberance statements;

• Accepts forms, such as Notes of Issue, Jury Demands, and Parking tickets, delivered by mail or in person, reviews forms and instruments for accuracy and compliance with established procedures;

• Assists justices in the preparation of budget and personnel transactions and purchasing;

• Prepares requisitions and maintains stock of office supplies;

• Computes jurors fees and employee overtime, and prepares travel vouchers;

• Prepares requests for Town/Village Board approval of travel expenditures;

• Annotates docket or minutes books after court appearances;

• Classifies documents to be filled in accordance with the guidelines of an established filing system;  

• May perform incidental typing of record cards, envelopes and forms;

• Acts in an advisory capacity for citizens on small claims, civil matters and most other areas in relation to court procedures;

• Prepares papers relative to civil matters and issues same for proper service.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in this title. and every position does not necessarily require all these duties.

Qualifications

Civil Service Examination may be required. 

Graduation from high school or possession of a high school equivalency diploma, supplemented by or including typing and two (2) years experience in a business office or any equivalent combination of training and experience.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full time experience requirement.

Rate of Pay

TBD

Contact Information

Forward letter of application, resume and three (3) professional references to Robert P. McCarthy, Esq., Director of Human Resources, Town of Amherst, 5583 Main Street, Williamsville, NY 14221, or email at rmccarthy@amherst.ny.us no later than February 18, 2026. Minority applicants are encouraged to apply. EOE M/F/V/D

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How to Apply

Non-Town residents may be eligible for Town employment in certain positions – please contact the Town of Amherst Human Resources Department to find out if you may be eligible.

Application for Employment, Reference Release & Research Questionnaire

Forms should be mailed or delivered to:

Human Resources
5583 Main St
Williamsville, NY 14221
(716) 631-7025
9:00 AM - 5:00 PM (Mon-Fri)